Academic Policies

Academic Policies

Academic Program Variance

The chief academic officer of a program has the authority to grant variances from academic program requirements, which includes waiving particular requirements and approving appropriate substitutes.

Academic Standing

Fei Tian College reviews the academic standing of every student at the end of each term. Students in good standing are deemed to be making satisfactory academic progress toward program completion. Failure to make satisfactory academic progress can result in academic sanctions as detailed in this policy; cases of serious academic underperformance may necessitate a student’s dismissal or withdrawal from the college.

Good Standing

To maintain good standing, students must satisfy the following criteria: 1) if full-time students, earn the requisite number of academic credits in the term just completed (12 credits for undergraduate students); 2) maintain a cumulative GPA of at least 2.5; and 3) comply with all relevant laws, regulations, and policies. [Note: Academic credits do not include audit and non-credit work.]

Academic Standing Sanctions

Students are put on academic probation when their end-of-term reviews indicate failure to maintain good standing; specifically, failure to satisfy criterion 1), 2), or 3) as stated above in Section II.A. Students are reviewed after one term on academic probation. Those who satisfy the requisite load requirement, which may be reduced at the discretion of the program’s chief academic officer, and earn a minimum term GPA of 2.5 will return to good standing. Those who do not achieve good standing during the probationary term will move to academic suspension, dismissal, or a second term of academic probation, as determined by the college.

Students face academic suspension when they have spent one or two terms on academic probation and have not achieved good standing in the most recent probationary term. The college will determine the duration and conditions of academic suspension on a case-by-case basis. Appeals of academic suspension are directed to the program’s designated official. Students must meet with their academic advisor after fulfilling their period of academic suspension. They may reestablish their standing in the college by contacting the program’s designated official and requesting reinstatement to probationary standing.

Students face dismissal when they have spent either 1) one or two terms on academic probation and have not achieved good standing in the most recent probationary term or 2) at least one term on academic suspension and have not fulfilled the conditions of their suspension. Decisions on dismissal are made by the college on a case-by-case basis. Dismissal results in permanent separation from the college. Appeals of dismissal are directed to the program’s chief academic officer. Student who are dismissed from the college for the first time may after a one-term lay out and upon formal request to the college, be reinstated in accordance with college policies.

Student are notified in person or by letter or email of any status change in their academic standing.

Administrative Holds

An administrative hold may be placed on a student’s record denying enrollment services for an infraction including but not restricted to any of the following: i) overdue financial accounts with the college; ii) fines; iii) inaccurate or incomplete admissions file; iv) lost or broken college property; v) failure to meet admission or program requirements, including academic standards; vi) falsification of information on college records, including failure to provide; or vii) violation of Code of Student Conduct.

Calculation of GPA

Fei Tian College calculates GPA in a consistent manner for all students, and grants the college community and prospective students access to the standards by which calculations are made.

Types of GPA: FTC calculates two types of GPA on a 4.0 scale for each student: 1) cumulative GPA is the cumulative average, calculated across all enrolled terms of the student’s current program(s). Includes all transferred courses that earned a letter grade if the grading system used A, B, C, D, and F; and 2) term GPA is a single-term indicator, calculated by dividing the quality points earned by the number of credits attempted that term.

Formula: Both types of GPA are calculated by dividing the total number of quality points earned by the total number of credits attempted. The number of quality points for a course is calculated by multiplying the points for the grade equivalent by the number of credits for the course.

Class Attendance and Excused Absence

Students are expected to attend their classes and conscientiously complete all required course activities and assignments, including those covered during their absence. However, students are entitled to excused absences from classes in certain circumstances in accordance with this policy.

Excused absence only excuses the student only from attending class or other formal instruction during the absence. A student has both the right and the responsibility to: 1) make up any work missed during his or her excused absence; 2) make up examinations given during his or her excused absence; and 3) have the same privileges as other students in the class.

Faculty have the responsibility to: 1) excuse a student from attending class or other formal instruction during the excused absence; 2) not penalize a student for such absence; 3) allow a student to make up any work missed during his or her excused absence; and 4) preserve the same privileges as other students have in the class.

Course Repetition – GPA Relationship

Fei Tian College recognizes that students may occasionally need to repeat or withdraw from a
course. The college allows for a maximum number of course repeats on the official academic record and a maximum number of course withdrawals. Generally students may take a course that they have completed at FTC no more than twice.

Credit Unit

This policy standardizes the definition and assignment of units of credit to support the College’s compliance with federal law and accreditation standards, and cross-campus comparability.

Credits to Be Taken at the College

Students completing a degree program must earn at least 50% of their total credits from Fei Tian College.

Dual Degree and Additional Baccalaureate Degree

Fei Tian College permits individuals to pursue a dual degree or an additional baccalaureate degree.

Grading System

The Fei Tian College grading system utilizes two grading scales from which students may choose: letter grading and pass/fail grading. The pass/fail option is meant to allow students to explore unfamiliar disciplines or take a genuinely challenging course. In addition, a grade point average (GPA) on a 4.0 scale is maintained to indicate a student’s overall academic performance.

Leave-taking (Student) and Complete Withdrawal

The College recognizes three types of withdrawal: 1) leavetaking; 2) complete withdrawal; and 3) course withdrawal. This policy deals with the procedures for leavetaking and student-initiated complete withdrawal from the college in good standing.

Students who wish to leave the college in good standing must consult with OSA. The students bear ultimate responsibility for completing the official withdrawal process and timely notifying all concerned administrative offices, (including the Offices of Admissions and Records, Academic Services, and International Services if in F status) of their withdrawal.

The administrative offices of student services are responsible for processing requests for student withdrawals from the college.

For academic and financial purposes, the effective date of a withdrawal is the date marked on the Leave of Absence/Withdrawal Form. For withdrawals that occur during the term course selection period, no courses or letter grades will be recorded on the student’s transcript. For student-initiated complete withdrawals that occur after the term course selection period, the students will receive grades of “W” in all registered courses. For administrative withdrawals, the students will receive final grades of “F” in all registered courses. Students who fail to register for courses by the 50% point of a term will be administratively withdrawn by the college.

Readmission and Reinstatement

Fei Tian College permits students to request re-enrollment to the college to resume their programs of study after official leaves of absence or complete withdrawals. The process of readmission is applied in cases of leaves of absence whereas the process of reinstatement is applied in cases of complete withdrawals or dismissals from the college.

Requesting students must complete the Readmission Request Form and file it with the Office of Admissions and Records (OAR) for submission to the appropriate department for review and decision. As part of the readmission package, arts students are expected to submit a recent performance video recorded within the past three months. Students will be notified by OAR of the decision. If approved, students must promptly notify all concerned administrative offices (OAR, OAS, OSA, OIS) to complete all required enrollment procedures.

Students must write a formal signed request letter directed to the program’s chief academic officer. In this letter, students must formally request reinstatement to the program and fully explain the situation of their withdrawal or dismissal from the college and subsequent request for reinstatement. Requesting students must file their letters with OAR for submission to the program’s chief academic officer for review and decision. The program’s chief academic officer evaluates student requests in consultation with the following, as appropriate: the advisor, other faculty, and concerned administrative offices. Students will be notified by OAR and sent an official decision letter from the program’s chief academic officer. If approved, the decision letters will include stipulations, if any, to be satisfied by the students. If not approved, the decision letters will include an explanation. Students may appeal such decisions of the college to the Judicial Committee, which will render a final decision.

 Titles and Appointments for Faculty

Academic rank is accorded to qualified individuals whose primary assignment is to a major function of the College: teaching, creative work, service, or outreach. Fei Tian College awards the Distinguished Faculty status to individuals who have provided distinguished service to Fei Tian in accordance with this policy.

Regular faculty titles include: Teaching Specialist; Instructor; Assistant Professor; Associate Professor; and Professor.

Special appointment modifiers include: Subject to Ph.D.; Joint Appointments; Full-time; Part-time; Acting; Visiting; Adjunct; and Distinguished Status.