Student Policies

Student Policies

Code of Student Conduct

Each student who enrolls in Fei Tian College agrees to abide by Fei Tian College’s Code of Student Conduct. The complete Code of Student Conduct is available at the Office of Student Affairs. An abridged version of the Code follows.

Introduction

Fei Tian College is an academic community dedicated to the transmission of knowledge and the free pursuit of truth. The institution acknowledges core values based in truthfulness, compassion, and forbearance that come to characterize the Fei Tian experience. Students who enroll in the College assume an obligation to conduct themselves in a manner compatible with the institutional mission and standards. Students are expected to take responsibility for their own actions and the conduct of their guests. Failure to uphold college policies and laws is an infraction that may result in disciplinary action under the authority of this Code of Student Conduct.

Nothing in this Code shall infringe on rights guaranteed by the law or Fei Tian College policies, nor is it intended to afford the specificity or the due process rights of law.

Ultimate authority over student conduct is vested in the College President, who has discretion to take immediate and final action for any disciplinary matter including waiving any disciplinary rule. Authority for student conduct may be delegated as set forth in this Code, or in other appropriate policies, rules, or regulations adopted by the President.

Prohibited Conduct

The following are categories of prohibited conduct that may lead to disciplinary action:

  • Unsatisfactory academic progress;
  • Unsatisfactory artistic progress;
  • Substandard conduct, including, but not limited to:
    • Disruptive behavior;
    • Negative influence on the environment, such as by spreading negative material or information that runs counter to the institutional mission and values;
    • Improper interaction between males and females;
    • Inappropriate attire, games, or other materials;
    • Social media/smart phone use or otherwise inappropriate Internet use;
  • Other violations of College policies and rules. Commission of or attempts to commit any of these acts or failure to prevent one’s guests from committing these acts may be treated as violations of this Code of Student Conduct.
    • Academic Dishonesty
    • Misuse of or Damage to Property
    • Dangerous Conduct
    • Dangerous Items
    • Disorderly Conduct
    • Harassment
    • Interference with College Operations
    • Non-academic Dishonesty
    • Noncompliance
    • Sanction Violation
    • Sexual Offenses
    • Theft/Unauthorized Possession
    • Violation of Other College Policies
    • Violation of Law

Reporting Violations

Any person may report a student suspected of violating this Code of Student Conduct to the Vice President of Academic Affairs (for academic misconduct) or the Director of Student Affairs (for non-academic misconduct), or their designees, who will review the reported allegation to determine the appropriate action to be taken. Reports should be made within a reasonable time after the alleged incident. Disciplinary action may be pursued if there is enough information available to substantiate the reported conduct.

If information is discovered alleging that a graduate of the College engaged in Code misconduct at the time he or she was a student, a report shall be made to the Vice President of Academic Affairs (for academic misconduct) or the Director of Student Affairs (for non-academic misconduct), who shall determine the procedures to follow and the appropriate sanction.

Conduct Proceedings

A student facing potential disciplinary sanctions will be given a conduct proceeding in the form of a disciplinary meeting with an administrator or a designated school agent. For academic misconduct, the administrator shall be the Vice President of Academic Affairs; for non-academic misconduct, the administrator shall be the Director of Student Affairs.

Appeal

The outcome of a conduct proceeding may be appealed in certain circumstances subject to the following guidelines. Within 5 calendar days of the outcome of the conduct proceeding, a letter of appeal must be submitted by the student to the appropriate appeals body: for academic misconduct, the appeals body shall be the Academic Standards Committee; for non-academic misconduct, the appeals body shall be the Vice President of the Arts. The appeal must specify grounds that would justify consideration; specifically, state 1) significant procedural error that changes the findings of fact of the proceeding or 2) new evidence that significantly alters the findings of fact. This appeal may not be made on the basis of general dissatisfaction with the decision of the Vice President of Academic Affairs, the Director of Student Affairs, or the authorized agent.

The appeals body will review and determine the outcome of the appeal. Normally no more than 45 calendar days should elapse between the filing of the appeal and the disposition, which shall be conveyed in writing to the student. The decision on appeal is final and cannot serve as the basis for a grievance.

Sanctions

Whether to impose sanctions turns on the nature and severity of the underperformance or violation, as well as the student’s demeanor and disciplinary history. Types of sanctions that may be imposed in accordance with this Code of Student Conduct are as follows:

  • Warning
  • Censure
  • Suspension
  • Revocation of scholarship
  • Dismissal
  • Expulsion
  • Discretionary Sanctions.

Student Record Privacy

In the spirit of the federal Family Educational Rights and Privacy Act (FERPA), Fei Tian generally honors privacy in matters regarding permanent student files maintained by the Office of Admissions and Records.

Fei Tian authorizes disclosure without consent if such disclosure is made to a College official who needs to review an education record in order to fulfill his or her professional responsibility; or where disclosure is made to, and upon the request of, an official of another institution in which the student seeks to enroll, on the condition that the issuing institution makes a reasonable attempt to inform the student of the disclosure or that the student initiates the transfer.

Fei Tian College designates certain items as directory information, which may be made public: student’s name; school email address; student’s mailing address; dates of attendance; registration status; class; department; major field of study; and school awards and honors. Enrolled students may request to withhold disclosure of directory information. Upon making a request to the Office of Admissions and Records, no directory information regarding the student shall be released to the general public—including in response to phone requests from financial lenders, employers, or insurance companies for verification of terms of enrollment, verification of their presence on campus, or address or telephone information—without the student’s consent.

Inspecting and Amending Records

Matriculated students may request to inspect and review their permanent student files. The request must clearly identify the record(s) for inspection and should be submitted to the Office of Admissions and Records. Within a reasonable time, the Office will notify the student of the decision to grant or deny access. If granted, the student will be notified of a reasonable date, time, and place for inspection.

Students may also request to amend information in their permanent student files that they believe to be inaccurate or misleading. The request must clearly identify the part of the record to be changed and why it may be inaccurate or misleading must be made in writing and submitted to the Office of Admissions and Records. If the Office decides it is not appropriate to amend the record as requested, it will notify the student of the decision and advise the student of his or her right to append to the records a statement commenting on the information in the records.

Student Authorization to Release Records

A student may authorize specific individuals to have access to his or her education records by completing a record release form at the Office of Admissions and Records. The student may revise or revoke the authorization at any time.

Disciplinary Records

Provisions of FERPA, as amended by the Higher Education Amendments of 1998, govern access to a student’s transcript and disciplinary record. A student and/or those College officials who demonstrate a legitimate educational interest in disciplinary information may be granted access to the student’s incident record. In addition, parent(s) may be notified if a student under 21 years of age is found responsible for a violation involving use or possession of alcohol and/or drugs.

The Campus Security Act permits higher education institutions to disclose to alleged victims of any crime of violence (e.g., murder, robbery, aggravated assault, burglary, motor vehicle theft) the results of the conduct proceedings conducted by the institution against an alleged perpetrator with respect to such crime. The Campus Security Act also requires that both the accused and the accuser be informed of campus conduct proceedings involving a sexual assault.

Additionally, the Higher Education Amendments of 1998 permit disclosure of the final results of disciplinary cases in which a student has been found responsible for a violation involving violence or a sex offense.

All other inquiries—including, but not limited to, inquiries from employers, government agencies, news media, family, friends, or police agencies—require written authorization from the student before access to College disciplinary records is granted, with the exception that information may be released pursuant to a lawfully issued subpoena and as provided by the Campus Security Act as amended by the Higher Education Amendments of 1992.

 Record Retention

Student records are collected, handled, and disposed of in accordance with the College’s record retention policy and federal, state, and local laws. Records include any information or data recorded in any medium including, but not limited to, handwriting, print, tapes, film, and any electronic storage or retrieval media. This policy is designed to ensure effective record retention to meet legal standards and preserve records having significant historic value to the institution while minimizing cost, optimizing space usage, and protecting privacy.

The Office of Admissions and Records maintains a record for each enrolled student, which normally consists of the student’s application package and documents related to the student’s academic performance. For international students, the file may also contain documentation on legal status. Upon graduation, the file may also contain the student’s final transcript.

The Office does not keep records from applicants who were denied admission or who refused the College’s offer of admission.

The Office shall retain student records for a period of three years after students’ departure from the College. Three years after departure, a student record may be pared down to the student transcript only. The remainder of the student record may be disposed of in a way that maintains confidentiality of any non-public information about students or applicants.

Student Grievance Resolution

Fei Tian College endorses open communication and prompt resolution of student grievances without fear of prejudice or reprisal and with assurance that student confidences will be respected to the extent of the law. Students who believe they have been treated in a manner inconsistent with college policies and procedures resulting in a specific decision, act, or condition that affects the student’s standing may use the internal student grievance resolution procedures.

Procedures

  1. When a student cannot resolve a grievance and feels unfairly treated by a member of the college community, he or she should first seek assistance from his or her advisor who is obligated to make a good faith effort to air differences and find a resolution. The student may also seek assistance from another faculty member. If unsuccessful, the student may communicate the problem to the Vice President of Academic Affairs (for an academic grievance) or the Director of Student Affairs (for a non-academic grievance), who may offer advice or facilitate communications with the concerned individual(s). The informal conciliation process is expected to be completed within one month.
  2. If the grievance cannot be resolved informally, the student is entitled to file a formal complaint within a reasonable time of the occurrence (i.e. generally within three months). The complaint should be filed with the Vice President of Academic Affairs (for an academic grievance) or the Director of Student Affairs (for a non-academic grievance), who will promptly forward the complaint to the Judicial Committee. Within three weeks of receipt, the Judicial Committee will assign a committee member to the grievance case who does not have direct involvement in the issue. The student shall have the right to be assisted during the grievance process by an available advisor. The role of the advisor is limited to support and consultation.
  3. A grievance case generally consists of a preliminary investigation, a hearing with the aggrieved student, and a final report. In conducting the investigation, the committee member may obtain information from any source and in any manner determined to be useful in reaching a recommendation. Grievance hearings will be closed to the public.
  4. The student shall receive notification upon assignment of the grievance case, including advance written notification of the hearing. The student shall have the opportunity to submit additional relevant information before the hearing.
  5. Copies of the final report shall be provided to the student and the Vice President of Academic Affairs (for an academic grievance) or the Director of Student Affairs (for a non-academic grievance).
  6. Should the recommendation of the Judicial Committee not be acceptable to the student, the case may be forwarded to the president. The president’s decision is final within the college appeal process and cannot serve as the basis for a grievance. The formal complaint process is expected to be completed within three months.
  7. The files relating to a student grievance case will normally be retained as grievance records in the student’s education records. Student grievance records will be maintained in the Offices of Admissions and Records, Academic Affairs (for academic grievances only), and Student Affairs (for non-academic grievances only), under the authority of the Vice President of Academic Affairs and the Director of Student Affairs, respectively, and in accordance with the college record retention policy (see College Policy #1010).
  8. A student has the right to file an unresolved complaint with the state (send complaint form to: New York State Education Department, Office of College and University Evaluation, Education Building, 5 North Mezzanine, 89 Washington Avenue, Albany, New York 12234) concerning the institution’s educational programs or practices subject to the various exceptions in the law.