Registration & Records

Registration & Records

Enrollment

Enrollment is the completion of the registration process and affords the full privileges of student status. Enrollment is accomplished by payment or other satisfaction of tuition and fees and by the satisfaction of other obligations to the College, including the student enrollment agreement and documentation proving identity and status.

Continuous enrollment is generally required for the degree programs at the College, unless a leave of absence has been authorized. Failure to maintain enrollment or obtain an official leave of absence is considered evidence that the student has withdrawn from the College.

Student enrollment services are handled primarily by the Office of Admissions and Records.

Advising and Registration

Enrolled students will meet with their academic advisor each year to discuss their course selection plans. Students may register at one time for the upcoming academic year.

Students who select courses for registration will receive a bill if there is an outstanding charge in their account, which will need to be cleared for their registration to be processed.

Course Add/Drop

Students wishing to make a change to their course schedule may generally add courses, drop courses, and/or change course grading options during the first two weeks of the semester. Such changes normally do not require any special permissions or fee payment, but are subject to the limitations of space availability in the course(s) and the applicable courseload requirement.

Summary of Course Withdrawal

Weeks 1-2: Course Selection Period Course deleted from record, no grade assigned
Full tuition refund
Add/Drop Form required with advisor and instructor signatures
Weeks 3–4: Course Withdrawal Period Course deleted from record, no grade assigned
Partial tuition refund
Add/Drop Form required with advisor and instructor signatures
Weeks 5–12: Extended Course Withdrawal Period Course withdrawn with automatic grade of “W” (withdrawn)
No tuition refund
Add/Drop Form required with advisor and instructor signatures
After Week 12: No Course Withdrawal No withdrawal allowed
Course grade based on student’s completed coursework and attendance

In order to drop a course after the second week but before the thirteenth week of classes, the student must consult the academic advisor to request the withdrawal. The student must also submit a completed Add/Drop Form and obtain the signatures of the instructor and academic advisor to the Office of Admissions and Records for processing. Courses dropped after the fourth week of classes will result in a “W” (withdrawn) grade. “W” grades do not factor into a student’s grade point average.

Administrative withdrawal from a course occurs when students, by the middle of a semester, have failed to attend class. In this case, a final grade of “F” or “NP” will be entered for all registered courses.

Transcripts and Proof of Enrollment Requests

Current and former students may request academic transcripts, enrollment verification letters, and/or early grade letters (if available) from the Office of Admissions and Records. Transcripts that include the current semester’s grades are normally processed only after the semester is finished. Enrollment verification requests made during the semester are normally processed after the Course Withdrawal Period. Early grade letters are available only when the Office of Admissions and Records has received the student’s grades but has not yet posted them to the transcript.

Every full-time Fei Tian College student is eligible for two free requests per semester for transcripts, verification letters, and/or early grade letters. Each subsequent request carries a fee of $10.00. Payment in the form of cash, personal check, or money order must be made prior to processing documents. If a transcript or letter is to be sent to more than one address, a separate request must be made for each.

For requests placed by mail or fax, the requester must provide a copy of valid government-issued photo identification showing the bearer’s signature. Cash should not be sent through the mail; the required payment should be made in the form of a personal check or money order.

Regular processing normally takes five to seven business days for a transcript or verification letter to be available for pickup in person or mailed by the Office of Admissions and Records. Expedited processing is available for an additional fee of $20.00 per document that is to be picked up by the requesting student in person. When a request requires express postal delivery, the requester is responsible for the cost of the specific postal services requested.

Delivery time is beyond the College’s control, so students should factor in delivery time when placing a request.

Transcripts will not be issued before all financial obligations have been cleared.

Alumni Records Services

The Office of Admissions and Records maintains summary participation records for all alumni including admissions rosters, dates of enrollment, and graduation rosters, in accordance with the College record retention policy.